These lists are not holistic — they surface high-priority items so nothing critical gets missed. Use them alongside the full PAGE guidelines.
Pre-planning checklist
High-level checklist to run through while planning your event.- Registration website and materials checked for accessibility.
- Registration website and materials include info on accessibility accommodations and how to request additional ones.
- Event website, interactive kiosks, and companion apps verified as accessible.
- Accommodation and disability-related signage crafted.
- Accommodation requests from attendees reviewed and planned for.
- Venue confirms compliance with local, state, and national accessibility regulations and has provided documentation.
- All social media assets accessible — alt-text, captions, and audio description.
- Customers told ahead of time about available accommodations via social media.
- Guest dietary restrictions and requirements collected and accounted for.
- Catering staff verified as available to assist guests with meals.
- Speakers briefed on accessible presentation best practices.
- Sign-language interpreters booked.
- Captioning services booked.
- PowerPoint presentations validated as accessible and ready to share.
- All video assets accessible — sign language, alt-text, captions, and audio description.
- Demo stations confirmed to meet accessible design requirements.
- Adaptive controllers, peripherals, and lapboards secured.
- QR codes with short URLs and braille generated for accessibility info at demo stations.
- Floor designs confirmed with plenty of space for wheelchairs to navigate.
- Ramps secured where necessary.
- Hygiene materials secured (hand sanitizer, masks, and so on).
- Accessible merchandise catalogs created.
- Staff trained on disability etiquette.
- Staff trained on event-specific interactions with members of the disability community.
- Accessible transportation options made available to guests.
Post-event checklist
High-level checklist to run through after your event for follow-up.- Surveys sent with accessibility questions.
- Survey feedback collected and documented.
- Social media sentiment related to accessibility collected and documented.
- Additional, unsolicited accessibility feedback collected and documented.
- Staff observations collected and documented.
- Feedback reviewed for highlights and learnings.
- Learnings shared with the immediate event team for feedback and adjustments.
- Learnings shared broadly within the organization.