An inaccessible venue undoes all your other accessibility work. Don’t assume — newer buildings aren’t automatically accessible. Do the research up front.
This is a quick review checklist. It is not a substitute for local, state, or national accessibility laws (which are specific and enforceable). Ask potential venues if they meet applicable requirements and whether they have documentation proving compliance.
Scoping questions
This guideline applies if you answer yes to:
- Does your event have a physical presence that guests will visit in person?
Implementation guidelines
Signage
General
- Non-glare finish, high contrast (ideally 7:1) between foreground text and background.
- Large text without serifs.
- Position signs at least 48 inches from the ground, no more than 60 inches.
- Whenever possible add braille, tactile elements, and optional QR codes.
Identification signage (rooms, spaces, accessible features)
- All uppercase letters, raised text, and braille.
Directional and informational signage
- Inaccessible entrances, elevators, and restrooms must have directional signs pointing to the nearest accessible alternative.
- Use simple arrows and pictograms.
Doors
- Automatic doors at entrances and exits.
- Width: 32–48 inches (err wider).
- Maneuvering clearances: at least 60 inches perpendicular × 90 inches parallel of clear space on each side of a door for large power chairs.
- Thresholds: no higher than 1.5 inches.
Elevators, lifts, and ramps
- Anywhere accessible to guests should be reachable without navigating a step greater than ½ inch or stairs — including stages.
- Provide an elevator, lift, or accessible ramp with railings where such steps exist.
- Ramps: slope no greater than 8.3%, at least 48 inches wide.
- Test all elevators and lifts before the event and every morning before doors open.
Bathrooms
- Wide-entrance stalls with handrails and a large turning radius in front of the toilet.
- At least one lower urinal.
- Sinks that a wheelchair can roll under.
- Bathrooms free of obstacles (no cleaning carts blocking accessible stalls).
- Ideally an adult-sized changing table on site.
- Accessible bathrooms available regardless of gender.
Floor plans
- Pathways: enough space in hallways and between obstacles for large power chairs. No trip hazards.
- Surfaces: hard flooring like wood. Low-pile carpet only.
- Platforms: avoid raised booth flooring that requires a step. If unavoidable, include accessible ramps.
- Water: water fountains at multiple heights and, ideally, bottle refilling stations.
Lighting
- Bright enough that walkways, ramps, stairs, and obstacles are visible.
- Avoid shadows that make navigation difficult for people with visual disabilities.
- Not so bright that it causes eye strain or glare.
Seating
- Confirm your ADA seating count meets or exceeds registered demand.
- Rule of thumb: two-to-three times the requested accommodation count — many guests bring companions.
- Prioritize accessible seating for those who need it.
- Position close to the main attraction with unobstructed view of ASL interpreters and caption screens.
Audio
Quiet space
- Offer a room away from loud noises and visual effects for guests with sensory processing needs.
- Sign the room clearly.
- Signage should set expectations: no talking, no calls, no music through speakers — use headphones only.
