> ## Documentation Index
> Fetch the complete documentation index at: https://devdocs.xbox.com/llms.txt
> Use this file to discover all available pages before exploring further.

# PAGE 105 · Accessible speakers, videos, and presentations

> Deliver accessible talks, videos, and PowerPoint decks with PAGE 105 tips on captions, sign-language interpretation, audio description, and photosensitivity.

Events often include live speakers, videos, and presentations. Making them accessible ensures every guest can learn from and enjoy the content.

## Scoping questions

This guideline applies if you answer **yes** to any of the following:

* Will your event have a presenter (off-the-cuff, on stage, or on screen)?
* Will your event use PowerPoint (or similar) presentations?
* Will your event include video content?

## Implementation guidelines

### Speakers

**Presentation style**

* Speak slowly and clearly.
* Avoid acronyms and idioms.
* Use simple, direct language.
* Describe visuals on slides and other presentation materials.

**Interpreters and captions**

* Provide sign-language interpreters both on stage and on an easy-to-see video feed from accessible seating. The interpreter should appear on the same screen as slides and video content.
* Provide hand-transcribed closed captions (auto-captions only as a last resort) on a screen easy to view from accessible seating — same screen as slides and speaker video.

### PowerPoint presentations

**Before the presentation**

* Publish a downloadable version of the deck before the talk starts.

**Creating the presentation**

* Include alt-text on all visuals.
* Add meaningful hyperlink text and ScreenTips.
* Don't rely on color alone to convey information.
* Give every slide a unique title.
* Keep tables simple, data-only, with header columns.
* Ensure slide contents read in your intended reading order.
* Make embedded videos accessible with audio descriptions and closed captions.
* Use 18 pt or larger sans-serif fonts and sufficient white space.
* Use sufficient contrast for text and background.
* Run the built-in Accessibility Checker before presenting or sharing.

### Videos

**Signed languages**

* Videos with spoken audio should offer an inline sign-language interpreter option.
* For live events, keep interpreter video on the same screen as the main content or immediately adjacent on a secondary monitor.

**Closed captions**

* Any video with speech, sound effects, or music needs closed captions. If the platform doesn't support toggling, burn them in.
* Open (burned-in) captions: large sans-serif font, opaque background, at least 7:1 contrast.
* Don't rely on auto-captions. Validate before posting.

**Audio description**

* Provide an open-loop system with headphones for audio description for guests with low or no vision. (Hearing loops transmit sound directly to hearing aids and cochlear implants.) Avoid asking users to run a second audio stream on their own device — lag causes cognitive dissonance.
* Videos with visual action not covered by narration need audio description.
* Use simple, concise, natural-language sentences.
* Identify the speaker and the scene.
* Validate before posting.

**Volume**

* Avoid overly loud audio. Louder is not better — excessive volume masks the environment for people with hearing loss and triggers sensory processing issues for neurodiverse guests.

**Photosensitivity**

* No flickering, rapid flashes, red flashes, or alternating patterns of contrasting colors.
* No stripes of contrasting colors.

## Resources and tools

| Type    | Resource                                                                                                                                                                                                                            |
| ------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Article | [A Guide to Understanding Hearing Loops (PDF) — hearingloss.org](https://www.hearingloss.org/wp-content/uploads/HLAA_GITHL_Hearing_Loops_Guide.pdf)                                                                                 |
| Article | [Creating content for everyone — microsoft.com](https://query.prod.cms.rt.microsoft.com/cms/api/am/binary/RE4Y2lz)                                                                                                                  |
| Article | [Make PowerPoint accessible to people with disabilities — microsoft.com](https://support.microsoft.com/en-us/office/make-your-powerpoint-presentations-accessible-to-people-with-disabilities-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25) |
| Article | [Making Audio and Video Media Accessible — w3.org](https://www.w3.org/WAI/media/av/)                                                                                                                                                |
| Article | [Making Events Accessible — checklists for remote, in-person, and hybrid events — w3.org](https://www.w3.org/WAI/teach-advocate/accessible-presentations/)                                                                          |


## Related topics

- [PAGE · Pre-planning and post-event accessibility checklists](/build/game-principles/accessibility/page/page-checklists.md)
- [PAGE 103 · Accessible social media for gaming events](/build/game-principles/accessibility/page/page-103-social-media.md)
- [PAGE 111 · Accessible transportation for gaming events](/build/game-principles/accessibility/page/page-111-transportation.md)
- [Playbook for Accessible Gaming Events (PAGE) 102 · Venues](/build/game-principles/accessibility/page/page-102-venues.md)
- [Playbook for Accessible Gaming Events (PAGE) 110 · Staff](/build/game-principles/accessibility/page/page-110-staff.md)